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There are several tools that can help prepare for a meeting more efficiently. These include agenda-setting tools, project management platforms, and communication software. Agenda-setting tools like Google Docs or Microsoft Word can help outline the meeting's purpose, topics, and goals. Project management platforms like Trello or Asana can help track tasks and deadlines related to the meeting. Communication software like Slack or Microsoft Teams can facilitate pre-meeting discussions and post-meeting follow-ups. Additionally, using a calendar tool like Google Calendar or Outlook can help schedule the meeting and send reminders to attendees.
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These tools help you better prepare ahead of a meeting to spend less time in them. This is important, as Microsoft found that the average number of meetings increased in 2021. In a survey of 30,000 workers, Microsoft found the time spent in Microsoft teams increased by 2.5x around the world, and the average meeting is now 10 minutes longer, with 45% more chats per week and 42% more chats per hour. This extra time has led to "overwork" feelings and burnout. Microsoft also found that fatigue sets in after 30 to 40 minutes of concentration. That's why the company recommends to cap meetings at 25 minutes or at most 50 minutes with a 5-minute break in the middle to give brains time to recharge.
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Need a way to avoid dragged-out meetings that take up valuable time? Our latest Meeting & Agenda deck can equip you with better tools to prepare, lead...
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