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Best practices for using a Kanban board include: 1. Visualize the workflow: Break down the work into stages and represent each stage on the Kanban board. 2. Limit work in progress: This helps to focus on completing tasks rather than starting new ones. 3. Manage flow: Monitor, measure and report the flow of work through each stage. 4. Make policies explicit: Clear guidelines on how to move tasks from one stage to another can improve efficiency. 5. Implement feedback loops: Regular meetings can help to identify issues and improve processes. 6. Improve collaboratively: Use the board as a tool for communication and collaboration, and continuously improve your process.
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What is "Kanban"? Kanban is a project management framework that uses a notecard visualization to style cards on a board so team members can easily see where each task or project is in a series of workflow stages. The Kanban system, invented at Toyota, helped transform the automaker from selling less than three hundred cars a year to one of the largest automakers in the world and making hundreds of billions in revenue as of 2021. Below, we explain Kanban and its origins, how a "Kanban Board" works, and how you can download and customize the spreadsheet template we created to get started.
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Need a simple but effective workflow to manage projects? Use our Kanban Board Spreadsheet to visually track and organize a project's most important ta...
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If you are in the business of project management, an agile approach is the way to go. Use our Kanban presentation to motivate your team for collaboration, optimize project delivery speed and improve responses to fast-paced market trends.
Productivity a problem? Use our To Do List Spreadsheet collection for a series of to-do lists and dashboards to manage projects across weekly, monthly, or subtask views. Manage personal to-dos by type, status, and due date. Track progress across individual tasks with a status to-do list. Since the most important element of any to-do list is to prioritize tasks, the Priority list divides to-dos by their importance. To track daily task accomplishments, use the daily log that accumulates progress toward daily, weekly, or monthly frequency goals.
Need to fix a broken sales team? Manage lead funnels and visualize sales pipelines with a kanban board visualization and sales dashboard to track top KPIs. The pipelines are fully customizable to any sales workflow specifications, and this sheet can be used by sales teams, individual reps, or sales managers who collect and track everyone's data all in one place. When everyone has visibility into an up-to-date sales funnel, estimated revenues are more accurate, managers can better plan ahead, and reps can better manage their funnels to win more deals.
Have you ever wondered if effort or time is being wasted on outdated processes? Are you struggling to balance production demand with clunky workflows that slow down your team? Our Process Optimization framework includes the top tools every business needs to optimize its workflows.
Need a fast way to increase productivity? Our Kanban presentation collection provides customizable resource slides to simplify project management. It includes slides for Kanban templates, Features backlogs, work-in-progress limits, lead times, Kanban graphs, plus many more.
Taiichi Ohno, the inventor of the Toyota Production System and author of the book by the same name, offers readers lessons in thinking. Readers will learn more about the thought processes than the actual production steps, but that is the point. By learning how to think and analyze, readers will be able to design more efficient processes specific to their product or service.
Need to track bugs and new features to implement? Use our Issue Tracker to plan, assign, manage, report, and track the progress of multiple issues. An issue list compiles all open tasks, which are then visualized via kanban, dashboard, and Gantt chart views. Issue types are color-coded and fully customizable to track the most important recurring issue areas. These issues could be new features to develop, bugs to be resolved, recurring tasks or user experience overhauls.
Need to complete projects on time, every time? Use our Project Plan spreadsheet to triage tasks, define risks, and manage timelines with kanban or agile visualizations. Define the scope of a project with a project charter and list important team members with a stakeholder register.