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Synopsis

The only thing worse than a bad plan is a good one that couldn't meet its deadline. Miscommunication can easily lead to unforeseen bottlenecks that slow everyone down. Achieve your deliverables on time with our Project Timeline Collection. Designed for both project managers and team members, this deck includes multiple tables and charts with varied layouts and timelines to keep your projects on track.

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2 questions and answers
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Creating a timeline slide with 15 swimlanes and 200 tasks can be a complex task, but it can be achieved using project management tools like Microsoft Project or online tools like Trello, Asana, or Monday.com.

First, you need to list all your tasks and assign them to specific swimlanes (which could represent different teams, individuals, or stages of the project).

Then, you can create a timeline, placing each task at the appropriate point based on its start and end dates.

For a large number of tasks, it's crucial to keep the timeline organized and easy to read. Use colors to differentiate between different tasks or stages, and make sure to update the timeline regularly as tasks are completed or deadlines change.

Remember, the key to a successful timeline is clear communication and regular updates.

A detailed timeline presentation slide typically includes the following elements:

1. Title: This is where you mention the name of the project or event the timeline is for.

2. Timeframe: This is the period during which the project or event will take place. It could be in days, weeks, months, or years.

3. Milestones: These are the key events or tasks that need to be completed during the project. They are usually represented by markers or symbols on the timeline.

4. Descriptions: Each milestone should have a brief description of what it involves.

5. Deadlines: These are the dates by which each milestone should be completed.

6. Progress Bar: This is optional, but it can be useful to visually represent how much of the project has been completed.

Remember, the goal of a timeline slide is to provide a clear, visual representation of a project's timeline, so it should be easy to understand at a glance.

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Slide highlights

A Project Plan Gantt timeline maps out essential stages with numerous tasks over a full year. (Slide 1-2)

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Project Timelines with Status Reports highlight multiple development teams, due dates, and associated tasks. (Slide 12-13)

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A Project Timeline with Multiple Streamsallows for clear cross-department communication for smooth hand-offs between phases. (Slide 14-15)

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Outcome

Risk management, cost management, and forecasts are some of the most vital skills for any industry. Carefully constructed project timelines help with all three.

This collection provides the tools to create effective project timelines that are visually engaging, easily adaptable, and multi-functional. Navigate your project activities with ease, stay on top of your tasks, and transform your roadmap into a successful launch.

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Application

Gantt charts

We begin with two separate Gantt charts. Assign tasks across departments on the left-hand side. On the right, describe tasks and drag them across the timetable. Track and record percentage to completion on the column that divides the two. (Slides 1-2)

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Team members

Timing is always critical for project management. So we've introduced different time periods to track your progress. For example, here, assign a full year's worth of tasks to each responsible team member. Drag the task to easily change the estimated time required for each task. (Slide 3)

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Period views

Or monitor a series of tasks over the course of two months. Separate the months with phases and key activities in the middle. This visualization is useful for short-term projects that go from plan to execution phases in 60 days or less. (Slide 4)

Manage a complete project in one quarter. Visualize progress and share percentage to competition with employees and shareholders on the left-hand column. (Slide 5)

Or track a whole half-year of tasks and projects in one slide. Use varied colors to signify different departments and assign roles and responsibilities. Bubbles next to tasks symbolize completion.(Slide 6)

Take a top-down view for projects with a timeline of a full year or longer. Estimate percentages and visualize your development roadmap for the long haul. Plot out key milestones (Slide 8) or assign key team members (Slide 9) with different variations.

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Status report

Add status reports to your timelines to provide context. Get specific on goals and team members responsible for project management meetings. (Slide 12) Or provide a more general overview for external stakeholders with a summary report (Slide 13)

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Multi-stream

Manage multiple teams with overlapping timelines. Use a 2-stream visualization to track two departments over a given timeframe (Slide 14) Or a third team to manage three departments at the same time with a 3-stream visualization (Slide 15)

If you need more resources to manage your team and stay on task, check out our Task Tracker collection. Or if you need help with the plan for your next product launch, check out our Product Strategy Framework deck.

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