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Synopsis

Get your team and projects back on track with our Task Tracker deck. Save time you spend to create progress update reports with these custom-built daily, weekly, and monthly checklists. Organize tasks by priority, due date, percentage complete, assignment, and plenty more options.

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Slide highlights

45% of employees report Gantt charts as their most-used project management tool. Use this slide to measure tasks accurately, track them across multiple phases of an individual project, and create more precise timelines to share with your team.

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Manage team activities across multiple employees with this Task Assignment table. Create a top-level overview of who is assigned which task with due dates. See how many tasks each member has completed and identify bottlenecks.

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Use this Goal Tracker to review how often daily tasks are accomplished over a month-long period. Show team members how their day-to-day productivity adds up to define tasks and areas that require greater priority.

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25 questions and answers
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A Goal Tracker can be used in several ways to define tasks and areas that require greater priority. Firstly, it can be used to review how often daily tasks are accomplished over a set period, such as a month. This can show team members how their day-to-day productivity adds up and can help identify tasks that need more attention. Secondly, it can be used to manage team activities across multiple employees, providing a top-level overview of who is assigned which task with due dates. This can help identify bottlenecks and areas where more resources may be needed. Lastly, it can be used in conjunction with other project management tools like Gantt charts to measure tasks accurately, track them across multiple phases of a project, and create precise timelines.

Task tracking can help in identifying bottlenecks in a project by providing a clear overview of the progress of various tasks. It allows managers to see how many tasks each team member has completed and identify if there are any tasks that are taking longer than expected to complete. This can indicate a bottleneck where a particular task or set of tasks is slowing down the overall project progress. By identifying these bottlenecks, steps can be taken to address the issue and improve the efficiency of the project.

A Task Assignment table can be used to create a top-level overview of task assignments in several ways. Firstly, it can be used to assign tasks to different team members, with each task having a due date. This allows for easy tracking of who is responsible for what and when it is due. Secondly, it can be used to track the progress of each task, showing how many tasks each team member has completed. This can help identify bottlenecks in the process. Lastly, it can be used in conjunction with a Goal Tracker to review how often daily tasks are accomplished over a month-long period, showing team members how their day-to-day productivity adds up and highlighting tasks and areas that require greater priority.

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Problem

Only 52% of execs think the way their employees allocate their time matches company priorities, while only 9% report satisfaction with their entire workplace's time allocation. 46% of team leaders report "hitting project deadlines" as their biggest hurdle.

That's because most employees spend at least half their week to "rework" projects and poorly communicated assignments — that's over 20 hours of wasted work. This costs small businesses up to $420,000 and large companies over $62 million annually.

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Solution

According to the Project Management Institute, companies with clear project management structures have 38% more successful projects than those that don't. Companies that develop better project management practices save 28 times more money than those that don't. Use the time and money saved to invest in more innovative ideas for greater productivity.

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25 questions and answers
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A task tracker can help in managing more successful projects by providing a clear structure and organization. It allows for better tracking of tasks, deadlines, and progress, which can lead to improved efficiency and productivity. It also helps in identifying potential issues early on, allowing for timely resolution and preventing delays. Furthermore, it can facilitate better communication and collaboration among team members, leading to a more coordinated effort.

To facilitate a more productive and collaborative culture, companies can invest in team building activities, provide clear communication channels, encourage open feedback, offer training and development opportunities, and recognize and reward team efforts. It's also important to create an inclusive environment where everyone feels valued and heard.

A task tracker can help in setting better goals by providing a clear overview of all tasks, their progress, and deadlines. It allows for better planning and prioritization of tasks, ensuring that resources are allocated effectively. It also helps in identifying potential issues or delays in advance, allowing for timely intervention and adjustments. This leads to more successful projects and better utilization of time and resources, which can be invested in more innovative ideas for greater productivity.

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Application

  • Improve workflow management. Organize task checklists by priority, due date, and percentage towards completion.
  • Communicate better. Multiple design options allow you to pick the best format to communicate your most important metrics.
  • Hit deadlines. Track goals across weeks and months. Account for tasks accomplished by the hour, days of the week, and months of the year.
  • Build better to-do lists. Editable checklists that communicate team priorities and progress across multiple projects will create a better, more scheduled environment.
  • Account for lost time. Measure time wasted. Calculate the hours budgeted to a task against the actual hours taken. Complete-time audits to fix waste.
  • Hyperfocus on problem areas. Track progress and identify completed tasks, on-track tasks, and overdue tasks. Focus on bottlenecks and reassign tasks with ease.
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25 questions and answers
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Task trackers can be used in several ways to hit deadlines. They can help improve workflow management by organizing tasks by priority, due date, and percentage towards completion. They can also enhance communication by providing multiple design options to communicate important metrics. Task trackers can help in tracking goals across weeks and months, accounting for tasks accomplished by the hour, days of the week, and months of the year. They can assist in building better to-do lists that communicate team priorities and progress across multiple projects. Task trackers can also help account for lost time by measuring time wasted and comparing the hours budgeted to a task against the actual hours taken. They can also help focus on problem areas by tracking progress and identifying completed tasks, on-track tasks, and overdue tasks.

A task tracker can significantly improve workflow management by organizing tasks according to priority, due date, and progress towards completion. It allows for better communication by providing multiple design options to effectively convey important metrics. It helps in meeting deadlines by tracking goals across different time frames. It aids in creating efficient to-do lists that reflect team priorities and progress across multiple projects. It also helps in accounting for lost time by comparing the hours budgeted for a task against the actual hours taken. Lastly, it allows for a focused approach on problem areas by tracking progress and identifying completed, on-track, and overdue tasks.

Organizing task checklists by percentage towards completion has several benefits. It allows for better workflow management as you can easily track the progress of tasks. It also aids in communication as it provides a clear picture of the status of tasks. This method helps in meeting deadlines as you can see how much of the task is left to be completed. It also helps in identifying problem areas and bottlenecks as you can see which tasks are lagging behind.

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Use the added productivity to allow time for more breaks. When you and your team are allowed more time for breaks during the day, they come back to work more motivated.

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Implementation

With the support of these Task Tracker tools, you can easily follow the Project Management Institute's recommended BLISS strategy to lead project status meetings:

  • Be efficient with slides that quickly communicate key data points.
  • Look forward or back with multiple daily, weekly, and monthly task tracker options.
  • Insist on accountability with slides that highlight team roles.
  • Simplify your meeting agenda with simple to-do lists and progress report visualizations.
  • Stay focused with slides that can be hyper-tailored to your every need.
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25 questions and answers
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Some other ways to facilitate a productive and collaborative culture include promoting open communication, encouraging team building activities, providing constructive feedback, recognizing and appreciating employees' efforts, and fostering an environment of trust and respect. It's also important to provide opportunities for professional development and growth.

Task tracker presentations can be used for goal setting by providing a visual representation of tasks, their progress, and who is responsible for them. They can help in looking forward or back with multiple daily, weekly, and monthly task tracker options. They can insist on accountability with slides that highlight team roles. They can simplify your meeting agenda with simple to-do lists and progress report visualizations. They can also help to stay focused with slides that can be hyper-tailored to your every need.

Some other ways to record accomplishments include maintaining a personal journal of achievements, creating a portfolio of work, using digital tools like project management apps to track progress, setting up a reward system for each accomplishment, and regularly updating your resume or LinkedIn profile with new achievements.

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For more decks on personal and team productivity, check out our Meetings & Agendas (Part 3), as well as this Objectives & Key Results (Part 2) presentation, and this Productivity Planner.

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