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A team leader can ensure that all voices are heard during a virtual meeting by setting clear guidelines for participation, encouraging open communication, and using the right virtual meeting tools. It's also important to create a clear meeting agenda that includes key talking points and responsibilities for each team member. Additionally, the leader should strive to make everyone feel like an equal and integral part of the conversation, and address any potential communication issues ahead of meetings.
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Choose the right virtual meeting tool – there is plenty of technology out there that makes the process of running an online meeting easier, faster and more collaborative – the key is figuring out which of these tools is right for your team. Lay the foundation for successful virtual meetings – this includes getting comfortable with people the team hasn't met in person; getting to know other members of the team and their expertise; making people feel like they are an equal and integral part of the conversation; identifying any potential issues when it comes to communication styles or differing points of view ahead of meetings. Set an agenda and agree on remote meeting guidelines – it's important to create a clear meeting agenda that includes: key talking points, meeting structure, team members or teams that will be in attendance, what each team member or team is responsible for bringing to the meeting and any relevant documents, files or research. Keeping everyone engaged – this means ma...
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As soon as one or two attendees “dial in” to a virtual meeting, productivity starts to suffer, because attendees often interpret virtual meetings as a...
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