One can avoid being a slave to calendar tool defaults by following a few strategies. Firstly, map out your week based on your important objectives for the year and each month. Secondly, block out time to complete specific tasks. Thirdly, follow a realistic to-do list by assigning times to each task. Fourthly, default to 30-minute meetings instead of the standard one-hour meetings unless you absolutely need an hour. Lastly, quit multitasking as it makes you less productive.
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Map out your week – "Sunday evenings, I sit down with my list of important objectives for the year and for each month. Those goals inform every week and help keep me on track," Whitehurst shares. Block out task time – block out time to complete specific tasks. For example, slot periods for "Write new proposal," or "Craft presentation" or "Review and approve marketing materials." Follow a realistic to-do list – assign times to each task. If you have six hours of meetings scheduled today and eight hours worth of tasks, chances are those tasks won't get done. Default to 30-minute meetings – "Whoever invented the one-hour default in calendar software wasted millions of people-hours. Don't be a slave to calendar tool defaults. Only schedule an hour if you absolutely know you need it," Whitehurst says. Quit multitasking – the problem with multitasking is that a split focus makes you less productive. Even though you're only doing mindless stuff, still – you're not 100% present. Leverage edge...
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