How can one ensure they are 100% present while working?

One can ensure they are 100% present while working by following several strategies. First, map out your week and set clear objectives. This helps to keep you on track. Second, block out specific times to complete tasks. This ensures that you have dedicated time for each task. Third, follow a realistic to-do list and assign times to each task. This helps to manage your time effectively. Fourth, default to 30-minute meetings unless an hour is absolutely necessary. This prevents unnecessary time wastage. Finally, quit multitasking as it can split your focus and make you less productive.

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Productivity Planner

Whether to ensure productivity as you work from home or to share tasks across the team, our Productivity Planner deck can help to keep your schedule d...

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Map out your week – "Sunday evenings, I sit down with my list of important objectives for the year and for each month. Those goals inform every week and help keep me on track," Whitehurst shares. Block out task time – block out time to complete specific tasks. For example, slot periods for "Write new proposal," or "Craft presentation" or "Review and approve marketing materials." Follow a realistic to-do list – assign times to each task. If you have six hours of meetings scheduled today and eight hours worth of tasks, chances are those tasks won't get done. Default to 30-minute meetings – "Whoever invented the one-hour default in calendar software wasted millions of people-hours. Don't be a slave to calendar tool defaults. Only schedule an hour if you absolutely know you need it," Whitehurst says. Quit multitasking – the problem with multitasking is that a split focus makes you less productive. Even though you're only doing mindless stuff, still – you're not 100% present. Leverage edge...

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How can one balance between meetings and tasks effectively?

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One can balance between meetings and tasks effectively by mapping out the week in advance, blocking out specific time for tasks, following a realistic to-do list, defaulting to 30-minute meetings unless an hour is absolutely necessary, and quitting multitasking. It's also important to leverage edge times, such as early mornings or late evenings, when there are fewer distractions.

What are some other resources available for improving productivity?

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There are several resources available for improving productivity. These include productivity apps like Asana, Trello, or Evernote that help with task management and organization. Online courses or workshops on time management can also be beneficial. Reading books on productivity, such as 'Getting Things Done' by David Allen or 'Deep Work' by Cal Newport, can provide valuable insights. Additionally, implementing productivity techniques like the Pomodoro Technique or the Eisenhower Box can also be helpful. Remember, the key is to find a system that works best for you and your specific needs.

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