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Some other ways to improve the control and preparation of team members for a virtual meeting could include: providing clear expectations and guidelines for participation, ensuring all necessary materials and information are distributed well in advance, offering training or resources on how to use the virtual meeting platform, and scheduling a brief pre-meeting to address any questions or concerns. It's also beneficial to encourage open communication and feedback, so team members feel comfortable expressing any issues they may have.
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With this slide, share the basic ground rules for all virtual meetings held at your company, such as muting mics when the team members are not speaking, having video on or off (depending on your company policy), etc. For your convenience, we adjusted fonts to be larger than our usual font sizes. Considering that your audience will now be viewing these on a desktop or laptop instead of a full-size projector, this should improve the experience. Let your team know that they should always send (and receive) a meeting agenda in advance. This way, everybody has a better sense of control and enough time to better prepare for the meeting and actively participate.
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As soon as one or two attendees “dial in” to a virtual meeting, productivity starts to suffer, because attendees often interpret virtual meetings as a...
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