Are you struggling to manage employee schedules or searching for ways to enhance revenues while reducing costs through optimal staffing? With our Employee Scheduler template, it's possible to track employee availability, assign shifts, track labor costs, and plenty more - reach your optimized resource allocation by downloading this template available in Microsoft Excel and Google Sheets.
The Employee Scheduler template features several key components such as weekly shift management, a comprehensive team shift board, an analysis dashboard for performance and cost tracking, and individual employee schedule analysis. Each blue field in the template can be edited to match your specific business requirements, making it adaptable to any industry, be it restaurants, retail stores, or offices.
Streamline and optimize employee scheduling
The Shift Management feature empowers you to control and coordinate employee shifts with precision. It enables you to assign pre-created shifts, facilitating a clear view of the weekly workforce. This results in optimized staff distribution, decreased labor expenses, and an uptick in operational efficiency. A dynamic week-view display, complete with dropdown options for shift assignment, allows to automatically monitor the total scheduled hours per day.
Create various tracking parameters, such as the division of different departments, specific jobs, and more. This granular view provides insights into shift distribution details, offering data such as total hours logged per department, per shift, and much more.
See the whole picture with the shift board
The shift board tab offers an overview of all assigned shifts, assisting in tracking weekly coverage and identifying potential scheduling conflicts or gaps. The tab features heatmaps that display the total number of assigned employees during the week. The colors indicate periods with varying levels of coverage – light blue for less and dark blue for more.
By providing filters, the tab enables you to view specific coverage scenarios, ensuring all shifts are adequately covered. The weekly and daily coverage charts further aid in spotting scheduling conflicts or over/understaffing issues, facilitating necessary adjustments for optimal coverage.
Track costs, coverage, and shift distribution
The dashboard tab provides key performance indicators related to employee scheduling. It features graphs and charts displaying data such as total hours worked, labor costs, and employee ranking. Customizable filters allow you to narrow down results based on various parameters.
The pie and bar charts help keep track of workforce allocation, identify trends, ensure adequate coverage, and optimize resource utilization. Labor costs can be monitored by the department, aiding in identifying cost-reduction areas. The template also includes a ranking feature to view the top 10 employees with the highest cost, assisting in strategic staffing adjustments.
Take control of staffing with individual analysis
The template allows for an in-depth analysis of individual employees, offering data related to their total hours worked, total pay, and average hourly costs. This can be instrumental in making informed decisions to boost productivity, cut costs, and ultimately elevate your business's performance.
If you're ready to take control of your employee schedules and optimize resource allocation, download and customize our Weekly Employee Scheduler template in Microsoft Excel or Google Sheets today.