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Synopsis

Effective project status reports reveal hidden pitfalls in the processes, reduce risks and ensure that teams meet their project goals. With our customizable Project Status Report presentation deck, you can create such reports almost effortlessly, develop consistent answerability and ownership within your staff and always deliver amazing final product on time.

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The status of a Six Sigma project can be determined by several factors including the phase of the DMAIC (Define, Measure, Analyze, Improve, Control) process the project is in, the progress made towards the project goals, and the effectiveness of the implemented improvements.

The Define phase involves identifying the problem and setting the project goals. The Measure phase involves collecting data to establish a baseline for improvement. The Analyze phase involves identifying the root cause of the problem. The Improve phase involves implementing solutions to address the root cause. The Control phase involves maintaining the improvements made.

The project status could be in any of these phases. Additionally, the progress towards the project goals and the effectiveness of the improvements can be measured using various Six Sigma tools such as control charts, process maps, and cause and effect diagrams.

Please note that this is a general answer and the specific status of a Six Sigma project would depend on the details of the project.

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Slide highlights

Use this slide to introduce the project summary. This summary should include the project's broad, long-term objectives and specific aims, as well as a description of the research design and methods for achieving the goals listed.

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Communicate the project team organization using this slide. Every team has three main roles:Leader for leadership and guidance; Member for task performance and Contributor for teamwork participation.

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Every project will have challenges and won't be possible without having them resolved. Use this slide to list some speed bumps your team ran into o n the way and make sure to communicate what's been or is still being done to overcome them.

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Overview

According to The Digital Project Manager, a status report should include:

  1. Project Name
  2. Client Name
  3. Project Name
  4. Project Vision
  5. Project Health
  6. Accomplishments
  7. Issues and/or Roadblocks
  8. Upcoming Tasks and Milestones

You may also choose to share links to your project timeline, links to completed deliverables, action items, funny gifs, links to team playlists, etc., gratitude to team members and clients, as well as links to relevant news and industry trends and a RAID log.

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Application

The Digital Project Manager also provides the following guidelines for completing a polished project report:

Collect your data

This means pulling data from various sources so that you have a full understanding of the timeframe, budget, events and other vital items.

Ask your team

Check-in with your team and see if they have any last-minute updates and details to add to your report.

Layout key segments

Browse through the document and add three-four word notes in the major categories to help guide you as an outline.

Create your first draft

Create an "Ugly First Draft" of your status report. In a nutshell, this is where you just dump everything you know about the project.

Create your final draft

Carefully edit your status report. "Sending perfect reports shows your clients and team that you've put time and thought into the status report – that it is important and of value. Simple mistakes can send the message that you don't care," The Digital Project Manager experts say.

Send and deliver

This is pretty much self-explanatory. Just remember to confirm receipt and engagement.

Receive feedback and start over

Ask your audience to provide feedback and check-in from time to time to see if there's anything you can exclude, include or improve to make your status reports serve your team and clients better, the experts say.

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Statistics

Here are some vital project performance statistics from Finances Online report:

  • 50% of applicants say they spend one or more days annually collating project reports
  • 36% of projects mostly or always deliver their full benefits
  • When asked which activities their Project Management Operations (PMO) are mostly active with, 27% of applicants name mentoring project managers
  • 62% of applicants say they always or mostly always engage in risk management
  • 40% of projects are mostly always or always completed on time
  • Only 23% of organizations use standardized project management practices across the entire organization
  • 80% of organizations have one or more PMOs; 25% of these are less than 2 years old
  • Surprisingly, 84% of organizations with PM offices don't have consistent KPIs to demonstrate the value of their PMO
  • 65% of higher performers derive significant value from improving the synchronization of projects with organizational objectives
  • Only 2.5% of organizations complete 100% of their projects
  • The most important project metrics for manufacturers include product delivered to specification (56.6%), meeting project deadlines (52.8%), quality (50%), customer satisfaction (49.1%) and no cost overruns (31.1%)
  • The top three benefits of Agile Project Management techniques include the ability to manage to change priorities (87%), increased team productivity (85%) and improved project visibility (84%)
  • On-time delivery (58%), product quality (48%) and customer satisfaction (46) are the top three measures of agile techniques success.
  • Agile projects are 28% more successful than traditional projects
  • Approximately 33% of organizations deliver projects that meet the business objective or original goal.
  • 34% of organizations deliver projects that achieve stakeholders' satisfaction
  • On average, organizations with high-value delivery maturity complete 64% of their projects in time
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