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Synopsis

If you are in doubt about a certain decision, a potential project or particular changes your venture is about to undergo, you need a reliable evaluation tool. Our Cost Benefit Analysis presentation empowers you to get the most out of every proposal and idea, identify the highest and most optimal return on an investment based on the cost, resources and risks involved and make data-driven, precise decisions.

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Slide highlights

Using this slide, set the framework, decide on costs benefits, determine and categorize, project, monetize and discount costs and benefits, compute net present values, run sensitivity analysis and propose a recommendation.

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With this slide, you can compare aggregate costs and benefits. Remember that the results of the aggregate costs and benefits analysis should be compared quantitatively to see if the benefits outweigh the costs.

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Summarize the overall value for money of a project or proposal with this slide which helps to calculate Benefit-Cost Ratio (BCR). The formula is as follows: BCR = Discounted value of benefits/ Discounted value of costs.

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Overview

A cost-benefit analysis process allows businesses to analyze decisions, systems, projects and processes, as well as discover value for intangibles. The pros of using cost-benefit analysis lay in its data-driven approach, division-making simplification and, most importantly, an opportunity to uncover hidden costs and benefits.

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Application

Harvard Business School (HBS) Online suggests the following steps when conducting a cost-benefit analysis:

1. Establish a framework for your analysis

For your analysis to be the most precise, you must first establish the framework within which you're conducting it. What exactly this framework looks like will depend on the specifics of your organization.

2. Identify your costs and benefits

Put together two separate lists: one for all of the projected costs, and one for the expected benefits. When calculating costs, you'll probably begin with direct costs, such as labor costs, manufacturing costs, materials costs, and inventory costs.

Cost categories you must account for are:

  • Indirect Costs
  • Intangible Costs
  • Opportunity Costs

And benefits can include:

  • Direct
  • Indirect
  • Intangible
  • Competitive

3. Assign a dollar amount or value to each cost and benefit

Once the lists of all costs and benefits are completed, a dollar amount must be assigned to each of them. Direct costs and benefits will be the easiest to assign a dollar amount to. Indirect and intangible costs and benefits, however, can be more challenging to quantify. To calculate indirect and intangible costs and benefits, research and use special software.

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4. Tally the total value of benefits and costs and compare

When every cost and benefit has a dollar amount assigned, tally up each list and compare them. In case the total benefits outnumber total costs, it makes sense to proceed with the project or decision. If total costs outnumber total benefits, the proposal needs to be reconsidered. If the costs outweigh the benefits, see if there may be any alternatives to the proposal that your team hasn't yet explored and considered. Also, look into identifying cost reductions that will allow you to reach your goals in a more affordable manner while still being effective, HBS Online suggests.

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Case study

Spendedge

A UK procurement intelligence solution provider, SpendEdge, completed a complex cost-benefit analysis study for a healthcare industry firm based in Texas, United States (the firm chose to remain anonymous). As a result, cost-benefit analysis improved the organization's overall savings by 20%.

"Today, it is essential for any organization to analyze costs and inventories. Additionally, as businesses grow, their sourcing needs become more complex, making it a necessity to analyze maverick spend, delivery times, and cost elements across the supply chain. The cost-benefit analysis also helps firms make the best use of the suppliers' capabilities," SpendEdge said in a press release.

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3 questions and answers
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A cost benefit analysis in construction might look something like this:

1. Project Description: Briefly describe the construction project.

2. Cost Analysis: Break down the costs associated with the project. This could include labor, materials, equipment, permits, etc.

3. Benefit Analysis: Detail the benefits of the project. This could include increased property value, improved functionality, etc.

4. Net Benefit: Subtract the total costs from the total benefits to determine the net benefit.

5. Sensitivity Analysis: Analyze how changes in costs or benefits could impact the net benefit.

6. Conclusion: Based on the analysis, make a recommendation on whether to proceed with the project.

Remember, this is just a sample template. The specific details may vary depending on the nature of your construction project.

A cost-benefit analysis in training involves comparing the total costs of training (direct and indirect) against the benefits received from that training. Direct costs include the cost of training materials, trainers, and the venue. Indirect costs may include the time employees spend away from their work for training. The benefits of training can be harder to quantify but may include increased productivity, improved quality of work, reduced error rates, and improved employee morale. To conduct a cost-benefit analysis, you would list all the costs and benefits, assign a monetary value to each, and then compare the total costs to the total benefits. If the benefits outweigh the costs, the training could be considered a good investment. If not, you might need to reconsider the training or find ways to reduce the costs or increase the benefits.

A cost-benefit analysis in training could look something like this:

Costs:
1. Training program development: $5000
2. Trainer's fee: $2000
3. Trainee's time (lost productivity): $3000
4. Training materials: $1000
Total cost: $11000

Benefits:
1. Increased productivity: $15000
2. Reduced error rate: $2000
3. Improved customer satisfaction (leading to increased sales): $3000
Total benefits: $20000

Net benefit (Benefits - Costs): $9000

This is a simplified example. In a real-world scenario, you would need to consider many other factors such as the opportunity cost of the trainee's time, the impact on employee morale, and the long-term benefits of the training.

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The intelligence solution provider's analysis strategies helped the client to:

  • Obtain a complete overview of the cost developments within the entire healthcare industry
  • Evaluate the strengths and weaknesses and control indirect costs

SpendEdge's analysts said: "By using the right cost-benefit analysis template, businesses can identify the highest ROI based on price structures, resources, and associated risk factors."

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