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Synopsis

Time is your greatest asset. Don't waste it. Use our Meetings & Agendas (Part 3) deck to empower your whole team to make quick decisions, solve complicated problems and share valuable information. Quickly visualize key data, goals, and next steps. Easily track metrics between meetings to measure success. Meet more efficiently to save you — and everyone else — time, money, and sanity.

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Slide highlights

Most executives consider 67% of meetings ineffective. At the same time, the rise of Zoom calls has shortened average meeting length to 30 minutes or less. Use this Session Goals slide to outline goals across multiple sessions and keep meetings to the point. Use tags to clarify which meetings will be remote vs in person.

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According to McKinsey, more than 20% of the workforce will work remotely at least three to five days a week beyond 2021, and 42-63% of all inter-employee communications can be done remotely. Use the Remote Meeting Instructions slide to guide new hires and clients through your company's remote meeting process.

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More than $399 billion is wasted in ineffective meetings every year, and unproductive meetings cost the average company over $700,000 annually. Measure the effectiveness of your meetings with this Results and Outcomes slide. Track key KPIs and analytics across meetings to determine if they achieved results.

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Outcome

Meetings increased by 13% in 2020, but overall time in meetings decreased by 20%. In 2020, 67% of all meetings were 30 minutes or less, while only 20% lasted a full hour. Since the average individual can only concentrate on a single topic for 10 to 18 minutes, shorter meetings are proven to be more effective and raise employee satisfaction.

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Application

This deck can help cut down your overall meeting time and make your meetings more effective. Visualize each meeting's agenda, goals, topics, and next steps. Share key insights with all attendees in a digestible way so everyone leaves knowing what to do next for maximum impact.

  • Outline goals. Break down meeting agendas by minutes, hours, days and weeks. Organize your team's whole week at a glance and share schedules with visually optimized slides.
  • Optimize agenda. As 44% of employees report less time to finish their assignments after a poorly organized meeting, establish session goals to keep meetings organized.
  • Build-in time to brainstorm. Shorter meetings keep energy levels up. Incorporate breaks and silent brainstorm sessions to improve the flow of ideas.
  • Profile attendees, stakeholders, and presenters. Google, Amazon, and Apple all agree — in order for meetings to be effective, everyone in the meeting needs a reason to be there.
  • Track monthly progress. GEven a good meeting is a failure if follow-up actions are unclear. Track company progress post-meeting to confirm goals are met.
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Lastly, gather feedback from attendees. The best way to confirm each meeting's effectiveness is to poll your employees individually and share feedback to learn and grow.

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Implentation

Most meeting attendees prefer visual aids that stimulate their attention and keep them engaged. Offer clear goals with concise agendas. Track your progress between meetings. Present next steps and key learning from each meeting session in a visually appealing format. Ultimately, use this presentation to improve overall meeting outcomes.

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Case study

A survey of 187 companies worldwide with market capitalizations of $1 billion conducted by Marakon Associates and the Economist Intelligence Unit discovered that 80% of management's time is spent on issues that only account for 20% of a company's long-term value. With this deck, you can capitalize on the strategies that maximize meeting efficiency: focus meetings on decisions, measure your agenda's value, complete agenda-items as soon as possible, make decisions last long-term, and follow-up meetings with actionable next steps.

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For more options to optimize your next meeting, check out our Meeting & Agenda and Meeting & Agenda (Part 2)

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